Vacancy for IT Jobs Urgently Hiring for Admin Assistant Apply Now

Role

Support the local IT Director, PMs and managers by maintaining the required structure for current initiatives and budget related activities

Tasks:

• Manage procurement process (Creating Purchase Orders, Maintain and Monitor vendor invoices, create documentation, etc.)
• Organize and schedule meetings and appointments
• Take accurate minutes of meetings and do follow up on activities
• Assist in the preparation of regularly scheduled reports
• Maintain various databases and systems
• Research and creates professional presentations for top management with Power Point Online
• Generate reports
• Handle multiple projects
• Handle Document management (Structure information on various Sharepoint). Develop and update administrative systems to make them more efficient
• Coordinate office procedures
• Handle sensitive information in a confidential manner

Additional Requirements

• Bilingual: French and English
• Proven admin or assistant experience to supporting director and managers
• Excellent knowledge on Procurement Management (Creating Purchase Orders, Maintain and Monitor vendor invoices, create documentation, etc.
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Proficient in MS Office 365 (Such as Sharepoint Online, TEAMS, Planner, todo, etc.)