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Key Responsibilities

• Organizes coordinates and prioritizes daily activities for the directors including detailed daily calendar management scheduling meetings and day to day administrative oversight;
• Prepares and edits executive level communications briefing notes and PowerPoint presentations;
• Represents the leadership team when communicating with internal and external stakeholders;
• Requests and tracks deliverables from direct reports and support services;
• Supports meetings and committees as requested including preparing and executing meeting materials taking minutes tracking action items and all aspects of meeting preparation i.e. room booking and set up catering and media support;
• Coordinates yearly performance reviews for leaders;
• Manages and monitors payroll reports tracks vacations as required and completes monthly expense reports for the Directors;
• Manages supplies and equipment ordering invoicing and securing of approvals from management;
• Responsible for device management within the department including but not limited to phones mobile devices computers copiers and laptops;
• Manages and tracks document and contract approval and sign-off processes for the Directors;
• Liaises with members of senior leadership and various departments across PCH as necessary.
• Establishes and maintains effective relationships with management program leadership professional staff and staff across the organization;
• Other duties and special projects to support the programs may be assigned from time to time;
• Regular full time position with flexibility to work outside of regular business hours to meet stakeholder needs as necessary.
• This role has a work arrangement that requires the flexibility to work on-site and remotely.

Key Qualifications:

• College certificate or administrative training equivalent required;
• Proven ability to support multiple leaders and manage competing priorities.
• Strong ability to work independently and proactively with minimal direction;
• Strong verbal written interpersonal and customer service communication skills;
• Exceptional time management organizational and prioritization skills;
• Proactive thinker with demonstrated ability to apply sound judgement;
• Strong problem solving analytical and conflict resolution skills;
• Excellent technical skills in full Microsoft Office suite including Word Excel and PowerPoint;
• The ability to function effectively during periods of rapid change and transition;
• Ability to anticipate needs and prioritize competing priorities efficiently;
• Ability to build and maintain relationships with key internal and external stakeholders;
• Models a positive inclusive and respectful work environment.